Creating an operating fleet may seem like the juggling of a mixed of balls–some of them on fire. Following vehicles, routes, fuel consumption, maintenance can be confusing within a short period of time. This is where a fleet management system comes to the rescue and provides a one-stop solution to maintain the order. This software simplifies the process of tracking, scheduling and reporting, as you can manage all your fleet with a few clicks. With just a few cars or hundreds, this system will provide you with the means to keep top of things and minimize the risks and increase productivity.
The best thing about fleet management software is that it removes the element of guesswork in the day to day operations. You do not need to ask yourself where you can find your vehicles or whether they need a service. Live tracking enables you to know the exact position of each of the vehicles at any given time. Car maintenance is fully automated and you will not miss an oil change or tire rotation. In case one of the drivers is late, you can easily change his route or support him. This active method reduces wastage of time and unexpected expenses allowing you to concentrate on running the business, as opposed to addressing the issues as they appear.
It does not limit itself to tracking vehicles. The software also tracks the behavior of drivers, which is important in reducing accidents and also enhancing fuel efficiency. An example is when a driver has been breaking too fast or braking too hard, you are alerted. These will help you to coach drivers to develop more efficient and safe driving behavior. Besides, the reduced number of accidents will allow you to reduce insurance costs and reduce downtime. It is like having a co-pilot who is silent but will see that everything is all right both literally and figuratively.
The second significant advantage of fleet management software is that it works on your data. It gathers all the information, such as the fuel consumption and the history of the maintenance and the information is presented in an easy to digest manner. You are able to monitor trends in vehicle performance, identify areas that need improvement and monitor costs over time. This form of data-driven decision-making assists you in optimization of routes, minimizing fuel usage, and avoidance of expensive breakdowns. It is a crystal ball, but much more practical and not so mystical.
And the best part? The program provides you with a bird eye view of your whole operation hence you are not left in darkness. It will allow you to know the current situation with real-time updates, alerts, and automatic reports, so you will never miss anything. Such visibility contributes to a more streamlined operation, happier drivers and customers with satisfaction. It is not about being hands-on all the time but it is working smarter and not harder. And when it is properly programmed, fleet management becomes a much stress-free and much more productive affair.